Military records by the employer in Russia

All organizations, regardless of their form of ownership, are required to keep military records of their employees.
Due to a significant increase of fines for the lack of military registration with the employer from October 1, 2023, we would like to draw your attention to the main points.

Main legislative acts:

Regulation on military registration No. 719;
Methodological recommendations of the General Staff of the Armed Forces of the Russian Federation of 11.07.2017 — in terms of forms of military records, they are used to a limited extent due to changes in regulatory regulation;
Instruction set by the Order of the Minister of Defense of the Russian Federation of 22.11.2021 No. 700 — it defines the form of a personal card of a military man No. 10 and the procedure for filling it out.

Who is subject and who is not subject to military registration

All citizens who are not subject to military registration are listed in paragraph 15 of the Regulations on military registration (Decree of the Government of the Russian Federation of 27.11.2006 No. 719):

those released from military service by the Federal Law "On Military Duty and Military Service" (recognized as limited fit for military service due to health reasons, who are or have been in military service in the Russian Federation, who are or have been in alternative civilian service, who have completed military service in another state in cases stipulated by international treaties of the Russian Federation);
passing military service;
serving a sentence of imprisonment;
women who do not have a military registration specialty;
permanently residing outside the Russian Federation;
having military ranks of officers and staying in the reserve of the Service foreign intelligence of the Russian Federation and the Federal Security Service of the Russian Federation.

All those who are not listed in these paragraphs are subject to military registration.

Employer Responsibilities:

Form 18. Organization record card;At initial registration and annually; Work plan for military registration and reservation (Appendix 17 to the Methodological Recommendation of 11.07.2017;Until 31 December of the previous year; Information when hiring or dismiss employee (Appendix 9 to the Methodological Recommendation of 11.07.2017 Appendix 2 to Regulation No. 719 item 1 article 3 127-FZ);Within five days from the date of issuance of the order;Applied to all citizens who are in the military records or are obliged to be in the military records Information about citizens subject to initial military registration next year (the list — Appendix 6 to Regulation No. 719, questionnaire form — Appendix 7 to Regulation No. 719);Annually, until November 1;The list primarily includes employees who turn 17 years old next year Information about citizens who are registered with the military, as well as about citizens who are not registered, but are obliged to be registered with the military (Appendix 10 the Methodological Recommendation of 11.07.2017);Within 5 working days from the date of change of information. 3 working days - in case of identification of citizens who are not in the military records. 2 weeks - at the request of the military registration and enlistment office Lists of employees aged 15 and 16 (Appendix 11 the Methodological Recommendation of 11.07.2017);Before September, 15 About changing an employee's information (Appendix 13 the Methodological Recommendation of 11.07.2017);Within five days from the date of receipt of information about the changes Form 6. Report on the number of employed and reserved employees;Annually, until January 1;To be filled in by organizations that reserve their employees Form 19. Information about availability of resources;For the period of mobilization, until January 1;To be filled in by organizations that reserve their employees Reconciliation of the information of employees with the data of the military registration and enlistment office (Appendix 23 to Instruction No. 700);Annually, at the time specified by the Military Commissariat;To verify the data, a list of employees who are registered with the military is compiled

New fines:

Failure to fulfill the obligation to ensure notification and appearance of citizens subject to conscription for military service for mobilization, to assembly points or military units, or failure to provide assistance in organizing such notification and appearance (part 1 of article 19.38 of the Code of Administrative Offenses of the Russian Federation);for officials in the amount of 60 000 to 80 000 rubles, for legal entities - from 400 000 to 500 000 rubles;n/a Failure to fulfill the obligation to organize or ensure the supply of equipment to assembly points or military units in accordance with mobilization plans (part 2 of article 19.38 of the Code of Administrative Offenses of the Russian Federation);for officials in the amount of 60 000 to 80 000 rubles, for legal entities - from 400 000 to 500 000 rubles;n/a Failure to submit, within the prescribed period, to the military enlistment office or to another body that carries out military registration, lists of citizens subject to initial military registration (Article 21.1 of the Code of Administrative Offenses of the Russian Federation);for officials in the amount of 40 000 to 50 000 rubles, for legal entities - from 350 000 to 400 000 rubles;for the head or other official of the organization responsible for military registration work - from 1 000 to 3 000 rubles. Failure to notify citizens of the call (military order) of the military commissariat or other body that carries out military registration upon receipt, including in electronic form, of such call or failure to provide citizens with the opportunity to appear on time on such a call (Article 21.2 of the Code of Administrative Offenses of the Russian Federation);for officials in the amount of 40 000 to 50 000 rubles, for legal entities - from 350 000 to 400 000 rubles;for the head or other official of the organization responsible for military registration work - from 1 000 to 3 000 rubles Failure to fulfill military transport duties (Article 19.25 of the Code of Administrative Offenses of the Russian Federation);For citizens in the amount of 15 000 to 25 000 rubles, for officials in the amount of 40 000 to 50 000 rubles, for legal entities - from 350 000 to 400 000 rubles;for citizens in the amount of 300 to 500 rubles, for officials - from 500 to 1 000 rubles, for legal entities - from 10 000 to 20 000 rubles Failure to provide information necessary for maintaining military records (Article 21.4 of the Code of Administrative Offenses of the Russian Federation);for officials in the amount of 40 000 to 50 000 rubles;Art. 21.3 and 21.4 of the Code of Administrative Offenses, many separate fines were established for various violations ranging from 1 000 to 5 000 rubles

Individual entrepreneurs

The obligation to maintain military records applies only to organizations. Sole proprietors are exempted from it.
An individual entrepreneur is liable for failure to fulfill military registration obligations if he himself is liable for military service. For example, for failure to appear at the military enlistment office by military order without a reason, he will pay a fine of 10 000 to 30 000 rubles (Article 21.5 of the Code of Administrative Offenses of the Russian Federation).

Branches and representative offices of foreign companies

There is no clear phrase that it is foreign companies that should keep military records. However, in foreign branches and representative offices may work citizens of the Russian Federation who are liable for military service and who are registered with the military and for whom it is necessary to keep military records in the organization. Therefore, all organizations on the territory of the Russian Federation are required to keep military records.

Our company provides service of primary military registration, preparation annual reports and reconciliations, drafting and submitting all reports related to military records.

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